AI Act
Training record (AI literacy)
Who was trained on AI, when and for how long — the record required by Art. 4 of the EU AI Act.
What does Art. 4 require?
Art. 4 requires that everyone working with AI systems on the company’s behalf has an adequate level of AI literacy. The duty has applied since 2 February 2025 and does not depend on the risk tier — it also catches anyone merely running a chatbot.
The regulation prescribes no format. What counts is the record: date, topic, duration and who attended. Reguly keeps these per session and warns when the last one is too far back.
What should be recorded?
- Basic training. Roles, risk tiers, deadlines. Once for everyone who uses AI.
- System-specific briefing. How to handle a particular system — for example the disclosure duty for a chatbot.
- Refresher. New staff, new systems, changed legal situation. Reguly speaks up when the last session is ageing.
Fields per session
| Field | Description |
|---|---|
| Title* | What it was about. Short and recognisable. |
| Date* | When the session took place. Drives the ageing warning. |
| Duration | In minutes. Adds up to the total shown in the metrics row. |
| Attendees | Names or groups with a count. The unique total across all sessions is shown at the top. |
| Content | Which topics were covered. In an audit, the substance of the record. |
* Required field
No certificate needed, but a record
Art. 4 requires no external certification. Internal training is enough — it only has to have happened and be provable. Without a record, neither is demonstrable if challenged.
Common questions
How often is training required?
The regulation names no interval but requires continuously adequate competence. Reguly warns when the last session was a while ago, so the question does not get lost.
Does this also cover temps and contractors?
Yes, as soon as they work with AI on the company’s behalf. The attendee list therefore belongs in the entry in full.
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